Anglo-Finnish Society privacy statement
19 May 2018
At the Anglo-Finnish Society we have always taken the privacy of our members seriously. The information we collect is almost invariably provided direct to us by our members. It is recorded on a database maintained by the Hon. Secretary who can be contacted by email firstname.lastname@example.org or contact form. A new database is prepared for each calendar year. The data we collect and the reasons we collect them are follows:
1. For contact purposes
We keep a record of your title, name, postal address, email address and telephone number. We use this information to notify you about the events we have arranged and to tell you about other news or events with a Finnish connection which we believe will be of interest to you.
Our preferred method of communication is by email, failing that by post. We do not routinely communicate with members by telephone but it is helpful to be able to do so occasionally to sort out a query or in rare circumstances to contact you about a change to an event that you have booked to attend.
2. Collection and management of subscriptions
For accounting purposes we keep a record of your membership type (ordinary, couple, pensioner or pensioner couple), the amount paid, method of payment and the date when we acknowledge receipt of your payment. We do not request proof of your age before accepting that you are entitled to pay the lower subscription as a pensioner. We do not keep a record of your bank account details except that where a cheque is paid into our bank account using a machine which issues a receipt which prints a scanned copy of the cheque, such receipts will be kept for audit purposes.
Rights given to you under the General Data Protection Regulation (“GDPR”)
Under the GDPR individuals have the right to be informed about the personal data held on them by organisations and what it is used for; you have the right to access your personal data and for incorrect data to be rectified; you also have the right for your data to be erased. In the latter case, your data will be erased from the database of the year when your request is made and your name will be removed from our mailing list. A record will be kept of the fact that you requested not to receive further communications from us. We will hold data in a secure form.
We will not share your data with other organisations but, at our discretion, we may forward information about Finnish events arranged by third parties which we believe may be of interest to you. Where it is necessary for administrative or security purposes, we may share limited data with third parties, for example by providing a list of the names of people who will be attending a meeting at their premises.
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